Then, this post will help you with most of your letter writing questions. Before that we should go through a short overview and its importance. Basically letters are the most popular and convenient way for written communication. And written communications work as records. That’s why letters are quite popular from the past. This post will tell you about all of its most used & useful formats. And help you to craft your letter with right impression.
Types of Letters
There are generally two types of letters, First formal and second one is in-formal letters. Whereas formal letters follow a particular format according to the objective of the letter. In-Formal letters are more personalized and customizable. Here we have mentioned both of the types with their formats.
Formal Letters
Formal letters are written in a polite tone while using official language. These letters are generally written for making any request like- your teacher, to any authority, your boss and more. Formal letters follow some rules to narrate its objective.
Format
- (Your name)
- (Address)
- (Date)
- (Receiver’s address)
- (Subject)
- Respected Sir/Mam
- (Content of the letter)
- Your Sincerely,
- (Your name)
In-Formal Letters
In-Formal letters are more personalized than formal letter writing questions. These letters are written to friends, relatives, parents, etc. They can have numerous purposes like- telling something emotional, inviting them, for cheering and many more. You don’t have to follow many rules while writing in-formal letters. But, you should follow a basic format that propate the purpose of the letter.
Format
- (Receiver’s name)
- (Receiver’s address)
- Dear (Receiver’s name)
- (Content of the letter)
- (Your name)
These are the basic formats of the both types of letters some details can be added as per requirements of objective of the letter.
Various types of Formal and In-Formal Letters
After we have discussed the two most used categories of letter writing questions. In this section we’ll go through the subcategory of formal and in-formal letters.
Formal Letters
- Application Letters: These letters are used for applying for Jobs, scholarships, schemes and school/college admissions.
- Request Letters: Letters are written to make requests to your employer of principle. Ex: Requesting for documents and certificates.
- Complaint Letters: Letters written for addressing any irregularity are known as complaint letters.
- Business Letters: These letters are used by working professionals for communicating with other businesses on the behalf of their organizations.
- Apology Letters: Letters used for expressing regret and apologizing for a mistake. The objective of the letter is to rectify the situations.
- Acceptance Letters: These letters are used by organizations. Like- when they select employees from an interview, selecting students for admission and more.
- Leave Letters: Leave letters are most used and popular. Used to inform your principal or employer for a day-off.
- Cover Letters: Cover letters are sent along with the resume. The objective of the letter is to introduce the applicant to the recruiter and explain why they could be the best option for them.
- Resignation Letters: The letters written by the employee who wants to leave their job. So, they write resignation letters to inform their employer about their decision.
- Invitation Letters: When organizations or any authority holds events then they write formal invitations to all guests.
- Warning Letters: Warning letters are issued by organizations and authorities like- school, college and business organizations. The letters mention the prohibited activities and warn the receiver for their actions.
- Official Letters: These letters are used by government and other legal authorities. Includes- any request, public notification, and more.
- Recommendation Letters: Recommendation letters are written to endorse someone’s known skills or qualification.
In-Formal Letters
- Invitation Letters: The objective of these letters are the same as from formal letter writing questions. But, used for inviting personally to your friends and relatives.
- Congratulations letters: The letters expressing your happiness and sending your wishes for achievements of your friend, brother, etc.
- Request Letter: Letters for making requests to your parents, friends and relatives. Like asking your parents for any trip or money for buying something.
- Thank you Letters: Thank you letters are written to express gratitude for any gift or favor. These letters are sent after any special events.
- Apology Letters: Same objective as formal apology letters. But, these letter writing questions are more personal. You write these types of letters to express your regret to your known ones.
Tips for writing letters with clear objective
Now we have discussed all of the fundamentals and most used types of letters. So, in this section we’ll give you some tips to help you craft a good letter with a clear objective. Here we have mentioned some simple tips to improve your letter writing skills.
Formal Letters
- Identify the Objective, the first and most basic part for writing the letter. You should be clear first why you are writing the letter?
- Use, formal tone and use official language only.
- Keep the letter short and to the point. Don’t overwrite in formal letters. These mistakes can make your letter confusing and unprofessional.
- Mention the events and situations clearly and sequentially.
- Be respectful to the receiver in the letter.
- Keep the tone of your letter polite and easy to understand.
In-Formal Letters
- The First step is the same as formal letters, identify the objective first.
- Make it more personal by using nicknames and personal moments.
- Keep the tone of the letter engaging.
- Write a warm opening in your letter to your loved ones. And closes it with gratitude.
In-Formal letters can be customized according to individuals preferences. But, you should keep some points while writing. Always make sure your letter is narrating the right expression.
Summary
As a final sum up if you still have some letter writing questions. Then, you can use AI tools for your queries or search engines. However, we have covered most of the common queries in the post. And writing a letter is not a complex process. You just need some practice to make your writing skill fluent and easy to understand. So, make sure and follow the steps we have mentioned in the previous section of the post to make your letters more precise and impressive.
Most common formal and informal Letter Writing Questions
There are many types of letters. But, Formal and In-Formal are the most used and popular ones.
While writing formal letters you should keep some main points in your mind. You have to always use official language to maintain professionalism. Keep your letter short and on point.
The format of formal letters can be different according to other requirements. But, we have mentioned the basic format for your question in the upper section of this post.
Letters are important to smoothen the conversation and provide information in the right impression. So, Informal letters help students to upgrade their writing skills.
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